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Replace Lost or Damaged Incorporation Documents

Replace or receive a copy of important incorporation paperwork for extra peace of mind

Lost or damaged your incorporation documents? You can easily purchase a replacement for your company incorporation documents from us. We'll post these to you using Royal Mail.

How to Replace Incorporation Documents

There’s no need to panic if you have accidentally lost or damaged important company documents, including the Companies House Certificate of Incorporation. At Companies MadeSimple, we provide duplicate/replacement incorporation documents for business owners who have formed their company through us.

Receive peace of mind and organise your important paperwork with our replacements for company incorporation certificates and more.

How It Works:

Replacing your incorporation documents with Companies MadeSimple is easier than it seems. Here’s how you can do it:

Select your package
Confirm any required details
We will post your replacement/duplicate documents via Royal Mail
Wait for your replaced incorporation documents to arrive

Please note that most of our services are only available to existing customers and customers who have formed their company with us. Unfortunately, we are unable to replace the incorporation certificate if you did not complete the formation process through Companies MadeSimple.

Additional Bound Memorandum & Articles of Association

Company Articles of Association in a bound case. Only available to existing customers who have completed the company formation process and formed their company through MadeSimple.

£9.99 ^+VAT

Duplicate Certificate Of Incorporation

Get a printed copy on the required legal paper. Only available to existing customers who have formed their company through MadeSimple.

£9.99 ^+VAT

Certified Company Formation Documents

Receive all your necessary company papers in one bound document (UK customers only). The contents of your documents will depend on whether you are a Limited by Shares company or a Limited Liability Partnership, see the FAQ below. All documents are certified as true copies by a solicitor. This service is only available to those who have formed their company with us.

£49.99 ^+VAT

Letter Of Authority

A letter to authorise the use of our Wenlock Road address as your company's official Registered Office Address. Digital copy on letter headed paper.

IMPORTANT: Only available to existing customers who have an up to date Registered Office Address subscription.

£9.99 ^+VAT

Our Frequently Asked Questions

On the right, you will find the answers to some of the most frequently asked questions.

If you still can't find the answer to your question, why not try our virtual assistant?

View all FAQs

WE'RE HERE TO HELP

Still have questions? Call us on 020 7608 5500 or contact us and our team will assist you.

A shareholder is someone who owns shares in a limited company. They own the company along with other shareholders (if there are others).

A subscriber is someone who was a shareholder at the time of the company's incorporation they do not need to remain a shareholder for the lifespan of the business but will always be listed as the initial shareholders/ owners of the company.

A company Limited by Shares are the most popular type of limited company. They are owned by shareholders and have liability based on the value of the shares issued in the company. They are generally profit driven businesses and will have the suffix LIMITED or LTD at the end of their company name.

A full guide to companies Limited by Shares can be found here.

Technically speaking, a person of any age can be appointed as a shareholder of a company. However, it is important to note that appointing somebody under the age of 18 may result in some difficulties further down the line: This could be with contract signings, opening of bank accounts, then there is parental settlements and potential capital gains tax.

We advise speaking to a business advisor or accountant if you are thinking about appointing somebody under the age of 18 as an owner of the business.

There is no limit to the amount of shares you have issued into your company. You need to have at least one when creating a Limited by Shares company. There are different factors to consider such as the amount of capital needed to be raised, whether there is enough "cash on hand" to cover the amount of capital issued and what stipulations in regards to decision making is listed within the articles of association for the company.

The default value and amount of shares issued upon incorporation is 1 share at 1 GBP, but this is entirely up to the company.

If unsure as to how you would like to structure your business, we recommend speaking to a business advisor.

When forming a private limited company by Shares in the UK, you will need to have the following:

Proof of ID & Address
Company Name, Company Address and Business Activity
Director and Secretary (optional) Details
Share Capital and Shareholder Details
People with Significant Control (PSC) Details
Memorandum and Articles (M&As)

For more information please visit What Details do I Need to Form a Limited Company? (Limited by Shares).

The people that are required to provide ID will be the account holder, the director's and the People with Significant Control (PSCs). This is line with legislation that everyone considered having significant influence or control over a company and thus are the important decision makers will need to be ID checked.

Companies House will be enforcing this as of Late 2023 through the Economic Crime and Corporate Transparency Act 2023.

All officers of a company must be ID verified prior to an application (or request) being sent across to Companies House for approval.

With the help of Credas' digital ID software, our free online ID check is very simple to complete. You will just require:

Government-issued photo ID, i.e. passport or driving licence (not expired)
Proof of residential address issued with the last 3 months / annual statement, i.e. bank statement, utility bill, etc
A device with the ability to take a live selfie such as a webcam or camera phone.

During the online ID verification, Credas' facial recognition technology will check if you are present and determine whether your face (selfie) matches the photo on your ID.

For a full guide please visit Proof of ID and Address Requirements [Comprehensive Guide].

We have a number of different articles available to assist you with troubleshooting any problems you may have. Please view them on the following link:

ID Troubleshooting

Any other queries or assistance required, please contact our ID Compliance team at [email protected].

Select ‘I need to verify ID for someone else'.
Enter the email address of the officer being verified and click the Send validation link button.
An email with the validation link has now been sent to the officer’s email address. The officer must open the link and follow the on-screen instructions to verify their identity.

For a full walkthrough please visit here.

We will be unable to activate or provide any services to customers (or companies) unable to complete our ID checks.

If a company files accounts after the due date, Companies House will impose a penalty fine:

Lateness:

Less than one month - £150
More than one month but not more than three months - £375
>More than three months but not more than six months - £750
>More than six months - £1500

If company accounts are overdue the only ways to avoid the penalty are:

Dissolve the company instead of filing accounts
File the accounts and then appeal against the penalty (appeals may not be successful)

Simple Tip: You can find your filing date on your account with us or on Companies House's public register.

The key to keeping on top of your annual requirements for your UK limited is to make a note of upcoming deadlines, filing all paper correspondence and keeping a record of your company’s financial information.

Confirmation Statement
Annual Accounts
Corporation Tax
Self Assessment tax return
Pay As You Earn (PAYE)
Quarterly VAT Returns

For more information please visit A Limited Company's Annual Requirements.

Regardless of whether your company is dormant (not trading), you still have annual requirements that your company must complete as you would do for a fully trading company. You don't have to pay Corporation Tax or send a Tax Return if you're dormant.

Your annual dormant company requirements with Companies House are:
Confirmation Statement - You will need to choose the dormant SIC code (99999)
Dormant Company Accounts - The accounts will be marked as 'nil'
*A special bundle of both of these services can be purchased from any of the above links

You will need to notify HMRC that you are dormant to avoid the requests to submit Tax Returns.

Every year, all UK Limited companies must provide the following to Companies House:

Confirmation Statement - A general snapshot of your Limited Company. A statement to confirm the information held at Companies House is correct.
Annual Accounts - Every limited company must provide a breakdown of the financial information about your company over the accounting year. If you're a dormant company, you must file Dormant Company Accounts instead.

We can help with filing of a Confirmation Statement of Annual Accounts of a dormant company only currently.

For more information on your annual requirements and to find out about other filing obligations of a Limited Company, please visit A Limited Company's Annual Requirements.

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Replace Lost or Damaged Incorporation Documents

Replace or receive a copy of important incorporation paperwork for extra peace of mind

Additional Bound Memorandum & Articles of Association

Duplicate Certificate Of Incorporation

Certified Company Formation Documents

Letter Of Authority

Our Frequently Asked Questions

WE'RE HERE TO HELP

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SEARCH

Replace Lost or Damaged Incorporation Documents

Replace or receive a copy of important incorporation paperwork for extra peace of mind

Additional Bound Memorandum & Articles of Association

Duplicate Certificate Of Incorporation

Certified Company Formation Documents

Letter Of Authority

Our Frequently Asked Questions

WE'RE HERE TO HELP

What's the Difference between a Shareholder and a Subscriber?

What is a Limited by Shares company?

How old do you need to be to own shares in a company?

How many shares can I have in my company?

What details do I need to form a Limited by Shares company?

Do I need to provide ID?

What ID do I need to provide?

Need help with ID?

ID check required for somebody else?

What happens if I am not ID checked?

Will I get a fine if I file my Accounts late?

What are the annual requirements of a limited company?

Do I still need to file even if I keep my company dormant?

Can you help us with our annual filings?

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Apostilled Documents

Companies House Certificate of Good Standing

Company Secretarial Services

Registered Office Address